The 13th Annual Cherrywood Art Fair, to be held on December 13–14, 2014, is looking for an experienced Silent Auction Coordinator.
We need an outstanding, hardworking, and extremely organized self-starter to coordinate all aspects of the 2-day Silent Auction held at the Fair. This person will work closely with our staff to ensure that the Silent Auction is a successful fundraiser for the non profit event organizers, Chula League.
The candidate must be highly organized and detail-oriented, as they will be solely responsible for the success of the Silent Auction fundraiser. Candidate MUST have large-scale event experience.
Responsibilities include:
- Oversee solicitation of 40-50 auction items prior to Fair
- Oversee solicitation of food contributions from local restaurants and neighborhood residents prior to Fair (over $2000 total worth of in-kind) for green room
- Maintain accurate records of all auction items, source, and disposition
- Provide donation receipts to auction and green room donors
- Provide donor information (name and business website URL) to webmaster
- Receive and store all business auction items prior to Fair
- Plan auction display
- Prepare auction bid sheets in advance of Fair
- Receive auction contributions from Fair artist (100+ items) during Fair setup
- Arrange auction display with assistance from Little Artist BIG ARTIST Curator
- Oversee auction bidding process
- Oversee auction close, notification of winning bids, collection of auction proceeds
- Close out any unclaimed items after the Fair
- Remit proceeds and submit final auction report to Fair Administrator
- Participate in post-event team survey and team debrief meeting.
Position Requirements:
- At least 1 year of experience in non-profit activities
- Excellent writing and verbal skills
- Microsoft Excel skills
- Excellent organizational skills
- Ability to multi-task with excellent time-management skills
- Team-player with a good sense of humor and positive attitude are major assets
In your cover letter, let us know a little bit about you and how your background makes you a good fit.
Compensation: $500.
Please submit your cover letter and resume to Event Producer Celeste Quesada at [mailto]info@cherrywoodartfair.org[/mailto]